I know the old adage, if you have to ask, you can't afford it. BUT, I am on several committees with the Star of Texas Fair and Rodeo and we also have an auction for livestock. Many groups are formed and they do fundraisers to be able to buy at the auction. That said, here are my chartering questions.
#1- What is the cost for say an MD-80 or a 737 in economy class config for say AUS-LAS (NFR timeframe) or AUS-DEN (National Western timeframe). These would likely be out on a Friday and back on Sunday or Monday.
#2- How is payment made? Is a deposit required initially, and if so, what %? Also, is the full amount due upon charter, or is it like a payment plan (10% deposit, 25% due 90-days out, etc.) Obviously, the flights would be paid for in advance...just wondering how FAR in advance.
#3- Can I charter an aircraft and sell tickets on that aircraft (to my fellow committee members) or do I need a travel agent or a licensee? Or is that something the charter company can handle?
#4- When chartering an aircraft, can a sponsor provide beverages or food (Budweiser is our major sponsor and might donate beverages) and we all like Driftwood's Salt Lick barbecue! Or does that have to go through the airlines/charter company's procurement department at their rate?
I ask these questions because I was considering a fundraiser by chartering an aircraft from AUS-LAS for the National Finals Rodeo (~100+/- pax) and working a hotel deal. Based on the prices and # of people, set a rate and use the rest as auction money. Plus, it would be a great time for everyone to bond...in that great aluminum tube!
I am not looking to be flamed here, just trying to think outside the box. We have many members that travel to the NFR every year, and it would be great to capitalize on that for the purpose of providing money for the auction (college finds, etc). Some do golf tournaments, shooting tournaments, raffles, etc. This would be an interesting and unique idea.
Mike S. in AUS