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"Passport Name" - What Is The Official Definiton?

Posted: Mon Jun 16, 2014 12:10 am
by Norlander
Hello,

Had a discussion this evening about what is the official definition of a "passport name", unable to Google any good answers (apart from the obvious "the name that appears on your passport") I come here, hoping someone can find the official definition.

Me and the friend discussing it agreed that in most cases it is the name that appears on your passport, but several people around here have special characters in our names (þ,ð,ó,å,á,í,ý,ø,æ,ö,ß, etc.), these are often present in the name written on the data page, but NOT present in the "machine readable zone", leading to differences in spelling within the same document.

If you have a difference in spelling within the same document, what is the "passport name"? Is it the name as it appears written on the data page, or as it's written in the machine readable zone?

My opinion was that the name as it appears in the "machine readable zone" is the official "passport name", i.e. it's the name that your airline ticket needs to match, as I was told this a decade ago by some ticketing agent, but I've been unable to find information to back up my claim.

RE: "Passport Name" - What Is The Official Definit

Posted: Mon Jun 16, 2014 12:33 am
by gordonsmall
Quoting Norlander (Thread starter):
My opinion was that the name as it appears in the "machine readable zone" is the official "passport name", i.e. it's the name that your airline ticket needs to match, as I was told this a decade ago by some ticketing agent, but I've been unable to find information to back up my claim.

I would argue the opposite. Your 'passport name' is your official name as recognised by your government, or the government that issued the particular passport.

The machine readable section differs only in order to standardise and simplify the data for quality and data management purposes, but as it contains your unique passport number then it doesn't matter what the format of the name section is, as long as the passport number matches correctly with the other references.

This is all just my opinion though.

RE: "Passport Name" - What Is The Official Definit

Posted: Mon Jun 16, 2014 1:28 am
by prebennorholm
My surname is Nørholm, second letter being the Danish/Norwegian letter Ø. All the at least a dozen airlines, I have used, change that to the two English alphabet letters OE. Even for domestic flights within Danish borders.

The machine readable name on my passport the Ø is also changed to OE. So there has always been a perfect match.

Lately I have changed habit and order airline tickets using the surname Noerholm, then I know there won't be any problem since no conversion will take place.

It seems to me that airlines ticketing systems and machine readable passport names stick to the English alphabet with pretty fixed conversion rules for the exceptions. If that wasn't the case, then sure we would have heard a lot more about it.

RE: "Passport Name" - What Is The Official Definit

Posted: Mon Jun 16, 2014 1:57 am
by Viscount724
Quoting prebennorholm (Reply 2):
It seems to me that airlines ticketing systems and machine readable passport names stick to the English alphabet with pretty fixed conversion rules for the exceptions.

Airline systems have never been able to handle special characters and accent marks etc. That's why airline tickets to DUS read "Duesseldorf", not "Düsseldorf."

RE: "Passport Name" - What Is The Official Definit

Posted: Mon Jun 16, 2014 2:00 am
by AR385
Since for your first Passport you need your official birth certificate, whatever is the name that appears in said document must be the same one in the passport. I can think of only few countries that will issue a passport without a birth certificate or the previous passport. There again there may be more than I imagine.

RE: "Passport Name" - What Is The Official Definit

Posted: Mon Jun 16, 2014 10:32 am
by faddypainter
For the US APIS system at least:

13. Does CBP use the name found on the passport or the name in the PNR?

Answer: Name is based on what is found in the Machine Readable Zone of an
individual’s acceptable traveler document, for international travel. In those
instances that a carrier is unable to use a document reader to collect the data,
manual collection should be that information found in the biographical page of
the individuals acceptable international traveler document, to include full name,
date of birth, gender, document type, document number, document country of
issuance, document expiration date (if provided), country of nationality.

RE: "Passport Name" - What Is The Official Definit

Posted: Mon Jun 16, 2014 3:12 pm
by Norlander
Quoting faddypainter (Reply 5):

Thank you! I think that is the proof I needed